Per Diem Plus FLEETS - Per Diem Plus

Employee Per Diem Plan

Welcome To Our Per Diem Plan

Designed by drivers, built by tax pros. Per Diem Plus FLEETS mobile app automates an IRS-compliant, accountable record of trucker per diem and expenses for OTR drivers.

What do you need to do to enroll in the per diem plan for your company?

Download Per Diem Plus FLEETS app from Google Play or Apple App Store
Tap the FLEETS icon to open the app
Enter the fleet code provide by your motor carrier
- Hint: It's always lower case
Enter your Driver ID
Enter the authentication code sent via text message to your phone or email
Create an easy-to-remember password
Re-enter your password
Login

That's it!

Per Diem Plus Fleets app requires your location to determine if you qualify for per diem. Learn how to adjust privacy settings in 4 easy steps HERE

Download Android App HERE

Download Apple App HERE

Or scan the code with your smartphone camera

View User Guides

Easy To Use

ONE-STEP ACTIVATION

Select the SET AUTO-TRIP to start a trip.

Tracks your per diem for each day of travel in the USA & Canada.
Ends each trip automatically when you return home.
Calculates full and ¾ per diem.

FORGET TO SET AUT0-TRIP?

The app will auto-activate 10 air miles from your tax home.

Confirm the alert anytime.

Drive through (transit) your tax home halo?

The app ends the trip, but posts the airhorn alert upon exiting the tax home halo.
Confirm the alert anytime to override ending the trip.

NEVER-LOST FEATURE

REFRESHING TRIP DATA

Cellular connectivity and network traffic volumes occasionally prevent the app from automatically updating per diem data. Select the Help menu then "Syncronize Data with Server" to refresh current trip.

Never-Lost Feature: Record per diem, expenses and receipts are stored on the secure PDP cloud and instantly accessible on your device for 4 years.

DRIVER VISIBILITY

Select the TRIP tab to view:

Per diem by day.
Scroll by day or use the JUMP TO DATE option.
Displays full and partial per diem events.

Select TRIP SUMMARY to view recorded per diem and expenses for your current truck driving trip.

DITCH THE PAPER

Select the EXPENSES tab to:

Record travel-related expenses and scan receipts, or
View recorded expenses and receipts.
Add a NOTE to provide additional expense details.
Edit or delete recorded expenses

DRIVER INSIGHT

Select the REPORT tab to:

E-mail custom reports with summary of total per diem and expenses by category for the report period. Includes:
- Itemized “date and location” each per diem event.
- Individual expenses recorded by date, type and amount.

View User Guides

Tax Advantages for Our Drivers

About Our Per Diem Plan

As of January 1, 2018, employee drivers are no longer allowed to claim unreimbursed employee business expenses, like meals per diem, as a tax deduction on their federal income tax return. Per Diem Plus is introducing an accountable, company-paid per diem plan for fleet client’s in response to this tax law change.

Which drivers receive per diem?

Only drivers who participate in a company sponsored per diem program, like FLEETS, can take advantage of the substantial tax benefits that come with per diem.
A driver who starts and ends a trip at home on the same DOT HOS 14-hour clock cannot receive per diem.

What are the typical tax savings to a driver receiving per diem?

A driver will typically save up several thousand dollars in federal and state taxes equivalent to between 3.7 - 5.2 cents per mile.

What is per diem?

A per day travel expense allowance paid to an employee as an expense reimbursement under an accountable per diem plan.

Is company-paid per diem taxable to an employee driver?

No. It is considered a non-taxable reimbursement that is deducted from taxable wages.

Amounts paid under the per diem plan are tax free, not reportable as wages on Form W-2, and are not subject to income or employment taxes.
Be aware that the program reallocates your income; the non- taxable reimbursement is not in addition to your base wages.

How will per diem affect my Social Security?

The per diem pay plan will reduce social security benefits. However, you still come out ahead because you could save thousands in taxes each year under the per diem program and only lose out on $4 to $11 per month in social security benefits. Speak with a tax advisor for more information about your situation.

How do I login to the app?

Open the Per Diem Plus Fleets app
When prompted enter the fleet code provided by your company, which is always lower case
Enter your driver ID
For security the app uses two factor authentication
- Select where we send the verification code, text message to your phone or email
Enter the verification code
Create an easy-to-remember password
Enter your password and login
View the "Driver Login" User Guide

How do I track a truck driving trip?

Simply drive if your carrier has enabled automatic on-trip, or
Select the "Set Auto-Trip" tab
- Set it during pre-trip
- Select "Ok" to start your trip
The app will begin tracking your trip automatically when you exit the tax home halo defined by your company and record per diem daily
Per diem is posted the next afternoon, which includes 34-hour restarts and unforeseen delays
The app ends a trip automatically when you return home
View the "Starting a Trip" User Guide

How much per diem will I receive?

$69 / day for each FULL day you are away from home (Start your trip BEFORE noon or return home AFTER noon).
$51.75 / day for each PARTIAL day you are away from home (Start your trip AFTER noon or return home BEFORE noon).

Does a driver have to spend all the per diem?

No.

How do I view my per diem in the app?

Select the "Trip" tab to view a daily record of per diem, or
"Trip Summary" to view all per diem for your current trip

How often should I check my per diem?

We recommend you verify per diem weekly
Select the "HELP Menu" and tap "Synchronize with Server" to refresh per diem data
Access the help menu from the upper righthand corner of the app on both Android and iOS devices

I forgot my password, how do I reset it?