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September 23, 2020

Implementing Per Diem Plus FLEETS into Your Fleet to Ensure a Smooth Rollout

Mark Sullivan- Per Diem Plus
Mark W. Sullivan, EA
Mark is our transportation industry expert and has over a decade of experience advising clients on IRS accountable per diem programs. 

Designed by drivers, built by tax pros

Per Diem Plus Fleets web app


Implementing a fleet per diem solution is something that should be on many fleet managers’ to-do list. They know the benefits to drivers, they know the incredible ROI, and yet it still manages to slip down the list of immediate priorities. One of the main perceived barriers to implementing Per Diem Plus Fleets is the rollout process.

With such a dramatic overhaul of your fleet, surely there will be some bumps along the way — translating to tech overload and a hit to back-office productivity, right? Perhaps you’re worried that there are things you’ve missed, and you’ll suffer teething issue after teething issue before you see the benefits you were promised.

The good news is that this needn’t be the case, no matter the size of your fleet.

Use our Fleet Per Diem Benefit Calculator to learn how much your fleet can save with Per Diem Plus Fleets.

Implementing Per Diem Plus is easy

Implementing Per Diem Plus FLEETS is a breeze and does not require specially trained professional installers like telematics solutions. No matter how big or small your company is, Per Diem Plus has a solution for you.

API Web Services - Fleet Report Tab

Check-the-box app configuration 

Configure your fleet per diem plan in minutes with our simple check-the-box menu.

  • Driver Types
  • Driver & Fleet Report Settings
  • Tax Halo Radius
  • Per Diem Rates

For example, the platform allows you to select individual, team drivers or both. The geofence tax home radius can be set from 5 - 25 miles and best matches fleet lanes and app installation type. Or to minimize cellular data plan usage for mobile app users you can whitelist the app using our static IP address.  

Tax Compliance

Per Diem Plus was purpose-built to simplify substantiated per diem tax compliance. Have you thought about how you can use the data gathered? There are a few important things to note. 

Use your Fleet Reports quickly audit your per diem program or to support the Workers Compensation per diem exemption in addition to or instead of your paper documents. 

To run a Fleet Report in the FLEETS Web App: 

  • Click on the main menu and select Fleet Report.
  • In the Fleet drop-down field, select your fleet.
  • Choose the date range, Last Month or This Month and click Get Report.
  • Choose Export Report to download a CSV file. 
fleet per diem report in web services app
Fleets Mobile App Per Diem Report

Generate reports with Per Diem Plus: 

When you use Per Diem Plus Fleets Web App for Premium users, you have access to your fleetwide reporting that you can use to analyze your per diem program. The report tracks per diem totals for each driver for a given period. If you are interested in a map of a trip route to see exactly where a driver traveled, you can access that from a KML export within a Driver Report.

Employee transparency 

Per Diem Plus was designed by drivers. Your mobile app ensures trip data is instantly accessible to drivers, which enables them to actively check/monitor their own per diem. Getting buy in from your drivers will maximize the driver and fleet benefits while streamlining administration on the program for your human resources team.

Some careful scoping and planning at this early stage can go a long way towards ensuring your business is matched with its ideal fleet per diem management solution.

Related Articles:

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Raise Driver Take-Home Pay with Per Diem

Get in touch with the experts at Per Diem Plus today to discuss a smooth rollout for your system.

Purchasing a fleet per diem mobile solution for your business does not have to be a tedious effort. Consult one of our business solution specialists to learn more about the benefits of our automated per diem solution.

Copyright 2022 Per Diem Plus, LLC.

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